Scheduling the scheduling task : a time management perspective on scheduling

José A. Larco Martinelli, J.C. Fransoo, V.C.S. Wiers

Research output: Contribution to journalArticleAcademicpeer-review

2 Citations (Scopus)
84 Downloads (Pure)

Abstract

Objective: To characterize how schedulers spend their time interacting with external parties.

Background: Time is the most critical resource at the disposal of schedulers; however its usage has been overlooked by prior empirical studies.

Methods: Seven schedulers for a total of nineteen 8-hour shifts where observed. Detailed time data about their activities and how these where interrupted was collected.

Results: Schedulers interrupt themselves significantly and most of their activities are triggered externally. Despite this, schedulers are able to decide in most situations which activity to perform next. Schedulers spend more time on their informational role than on their decisional role; mostly at the requests of others, suggesting insufficient information system support to others in the organization.

Conclusion: Schedulers other main role, besides making scheduling related decisions is to relay information. This implies that schedulers are subject to several external requests for activities. However, due to asynchronous communication that e-mails provide, they are still able to decide on their own schedule to do tasks.

Application: The methodology used can be used to evaluate an individual use of time, in particular for time-critical such as scheduling. The analysis may provide insights as to how to improve the efficiency of such jobs.
Original languageEnglish
Pages (from-to)1-10
JournalCognition, Technology & Work
Volume20
Issue number1
Early online date2017
DOIs
Publication statusPublished - Feb 2018

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Scheduling
Information systems
Communication
Time Management

Keywords

  • scheduling
  • time management
  • responsiveness
  • interruptions
  • self-interruptions

Cite this

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title = "Scheduling the scheduling task : a time management perspective on scheduling",
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Scheduling the scheduling task : a time management perspective on scheduling. / Larco Martinelli, José A.; Fransoo, J.C.; Wiers, V.C.S.

In: Cognition, Technology & Work, Vol. 20, No. 1, 02.2018, p. 1-10.

Research output: Contribution to journalArticleAcademicpeer-review

TY - JOUR

T1 - Scheduling the scheduling task : a time management perspective on scheduling

AU - Larco Martinelli, José A.

AU - Fransoo, J.C.

AU - Wiers, V.C.S.

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N2 - Objective: To characterize how schedulers spend their time interacting with external parties.Background: Time is the most critical resource at the disposal of schedulers; however its usage has been overlooked by prior empirical studies. Methods: Seven schedulers for a total of nineteen 8-hour shifts where observed. Detailed time data about their activities and how these where interrupted was collected. Results: Schedulers interrupt themselves significantly and most of their activities are triggered externally. Despite this, schedulers are able to decide in most situations which activity to perform next. Schedulers spend more time on their informational role than on their decisional role; mostly at the requests of others, suggesting insufficient information system support to others in the organization.Conclusion: Schedulers other main role, besides making scheduling related decisions is to relay information. This implies that schedulers are subject to several external requests for activities. However, due to asynchronous communication that e-mails provide, they are still able to decide on their own schedule to do tasks.Application: The methodology used can be used to evaluate an individual use of time, in particular for time-critical such as scheduling. The analysis may provide insights as to how to improve the efficiency of such jobs.

AB - Objective: To characterize how schedulers spend their time interacting with external parties.Background: Time is the most critical resource at the disposal of schedulers; however its usage has been overlooked by prior empirical studies. Methods: Seven schedulers for a total of nineteen 8-hour shifts where observed. Detailed time data about their activities and how these where interrupted was collected. Results: Schedulers interrupt themselves significantly and most of their activities are triggered externally. Despite this, schedulers are able to decide in most situations which activity to perform next. Schedulers spend more time on their informational role than on their decisional role; mostly at the requests of others, suggesting insufficient information system support to others in the organization.Conclusion: Schedulers other main role, besides making scheduling related decisions is to relay information. This implies that schedulers are subject to several external requests for activities. However, due to asynchronous communication that e-mails provide, they are still able to decide on their own schedule to do tasks.Application: The methodology used can be used to evaluate an individual use of time, in particular for time-critical such as scheduling. The analysis may provide insights as to how to improve the efficiency of such jobs.

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